With the rise of remote and hybrid work, the modern workplace is undergoing a revolution, and co-working spaces are leading the charge. These dynamic environments are reshaping how businesses operate, offering more than just desks and Wi-Fi. They foster a thriving ecosystem of flexibility, innovation, and digital-first collaboration. From ambitious startups to agile enterprises, everyone’s tapping into the freedom and cost-efficiency these spaces bring.
But amid the buzz of coffee-fuelled brainstorming sessions and open-floor productivity, one essential aspect is often overlooked: printing.
Yes, even in an increasingly paperless world, printing still plays a vital role—whether it’s for signing contracts, preparing investor decks, or creating high-impact marketing materials. For co-working operators, managing this “offline” necessity in a seamless, secure, and scalable way isn’t just a service add-on—it’s a potential game-changer.
This is where Wepsol’s fluidPrint, a next-generation Managed Print Services (MPS) platform, changes the game—offering smart, scalable coworking print solutions that align with the evolving needs of modern workplaces.
The Co-working Print Challenge: A Complex Puzzle
In a typical coworking space, users come from varied industries with different printing needs—legal firms needing high-volume document output, designers requiring color precision, and startups printing pitch decks. Balancing all of this without compromising experience, cost, or control presents a unique challenge.
Common Pain Points Faced by Coworking Spaces:
- Uncontrolled Printing Costs: Without limits or usage insights, print expenses can spiral out of control.
- Lack of User-Specific Tracking: Without proper logging, attributing usage to the correct tenant or team becomes impossible.
- Downtime & Manual Maintenance: Shared devices often break down from overuse or improper handling.
- Security & Confidentiality Concerns: Sensitive documents can be left exposed on output trays or accessed by unauthorized individuals.
These issues don’t just inconvenience users—they also erode trust, compromise the user’s experience, and impact your brand’s professional image. A reliable, enterprise-grade print management solution is no longer optional—it’s essential.
Wepsol’s fluidPrint: Built for Coworking Space Realities
fluidPrint by Wepsol is a comprehensive Managed Print Services in India designed to streamline printing across shared environments. Our solution is crafted to handle the scale, diversity, and dynamism of coworking operations, without the need for constant supervision.
Let’s explore what makes fluidPrint the go-to coworking space printing service:
🔹 Centralized Print Management, Decentralized User Access
Give every member of your coworking space the ability to print, scan, and copy—while retaining centralized control. With features like:
- Role-based access control
- Secure pull printing and PIN release
- User authentication via RFID or mobile login
- Cloud-enabled print queues
You can track who’s printing what, enforce quotas, and even enable BYOD (bring your own device) printing with ease.
🔹 Cost-Effective, Transparent Pricing
We eliminate the need for capital investment in printers or unpredictable consumable costs. With Managed Print Services for coworking spaces, you only pay for what’s used.
Our pricing model includes:
- No upfront hardware investment
- Consolidated monthly billing
- Insights into per-user and per-team usage
- Reduced wastage through analytics and smart print routing
The result? You save costs while delivering premium amenities to your members.
🔹 Seamless Maintenance, Zero Disruption
With coworking print solutions from Wepsol, printer downtime becomes a thing of the past. Our remote monitoring tools alert us to issues before they escalate.
You benefit from:
- Auto-supply replenishment (toner, cartridges)
- Scheduled preventive maintenance
- 24×7 support across locations
- On-site visits by certified technicians
Users enjoy uninterrupted service; your team enjoys peace of mind.
🔹 Data-Secure Printing for Shared Environments
Security is critical in shared workspaces where devices are used by multiple tenants. Our printing solutions for coworking spaces include features like:
- Encrypted data transfer
- Pull printing with secure release
- Audit trails and document access logs
- GDPR and data protection compliance
From finance firms to legal consultancies, your members can trust that their documents are safe.
Case in Point: How Wepsol helped a leading Business Streamline Print Operations
A fast-growing organization approached Wepsol to tackle persistent challenges:
• Escalating print-related costs
• Frequent equipment downtime disrupting day-to-day operations
• Zero visibility into print usage and cost allocation
After implementing fluidPrint across 10+ locations, the organization achieved:
• 30% reduction in consumable waste
• Zero unplanned downtime over 6 months
• Automated billing mapped to actual usage
• Enhanced user experience and improved operational efficiency
This transformation showcases how Wepsol’s fluidPrint solution can drive measurable impact across cost control, service reliability, and user satisfaction—regardless of the industry.
Why Wepsol? Trusted Print Partner for Modern Workspaces
With over 20 years of experience, Wepsol is among the most trusted providers of managed print services in India. We don’t just deliver devices—we deliver outcomes aligned with your business goals.
Our edge includes:
- Customized print strategy based on user needs
- Quick rollout across multiple centers
- Unified reporting dashboards
- Integration with facility and IT workflows
- Commitment to Scale | Secure | Save
Whether you’re running a boutique coworking hub or a nationwide chain, Wepsol’s fluidPrint adapts to your pace and priorities.
Future-Proofing Coworking Operations
The future of coworking lies in smart automation and seamless tech. As tenants demand more plug-and-play experiences, coworking space printing services must evolve too.
With Wepsol, you’re ready for what’s next:
- Mobile-first print experiences
- Cloud-native integrations
- AI-powered print analytics
- Green printing initiatives for ESG compliance
In fact, our roadmap includes integrating sustainability tracking—so coworking operators can monitor and report on their environmental footprint too.
Conclusion: Turn Printing into a Differentiator
Coworking spaces are built on the promise of agility, convenience, and high-performance infrastructure. Don’t let outdated print setups hold your brand back. With fluidPrint by Wepsol, your print environment becomes a value-adding amenity—reliable, secure, and built for today’s hybrid workforce.
Deliver smart, seamless, and scalable printing solutions for coworking spaces that match your ambition and elevate your customer experience.
📩 Let’s future-proof your print infrastructure.
💻 www.wepsol.com | ✉️ connect@wepsol.com
FAQs: Managed Print Services for Coworking Spaces
How is this different from leasing printers?
Leasing provides hardware. Managed Print Services includes hardware, software, analytics, supplies, and support—fully managed by Wepsol.
Can we track printing by individual members?
Yes. We offer user-level tracking and can link it to member accounts for usage-based billing.
What if we scale to new locations?
FluidPrint is designed to scale effortlessly. Our pan-India presence ensures that your print setup can grow with your workspace.
Is this service suitable for small coworking setups?
Absolutely. We offer flexible pricing and configuration to support everything from boutique spaces to enterprise-grade coworking environments.